the new

it's time to rethink your processes

OPERATIONS

RULES

Tier 1 • Tier 1 • Tier 1 • Tier 1 • Tier 1 •

FROM "I am my business" TO "I have a business that runs without me."

  • You hired a VA but can't figure out what to assign them
  • You tried a week off and the business stalled
  • Your revenue is plateauing and you know it's because you're the ceiling
  • You just hit $10k/month (or whatever your milestone was) and feel more stressed, not less

Cherubim OS

is this you?

"A full-time operations manager costs $60k - $100k/year in salary. 1212 Studio delivers better output for a fraction of that, built on AI."

I know AI can seem intimidating, but 1212 Studio is fully equipped for the challenge, and it can be a BE-YOO-TIFUL thing implemented well.

— TAMISHA FORD, FOUNDER/CEO

“I had been feeling so burnt out with my content and literally one session with Athena changed everything.


I'm baby organic authentic skateboard microdosing waistcoat, vinyl sartorial. Bodega boys street art four dollar toast.

— JEN OLMSTEAD

How    Works

it

Initial Consultation (Free)

This is a free session if you're considering working with 12:12 Studio, so we can make sure we're a good fit for each other and our framework can be customized for your business. If you sign on with us, you'll move to the onboarding process below.

ONBOARDING PROCESS

This includes a full knowledge transfer (from you to me), setting up payment schedule & retainer, logistics of working together, deliverables plan, legal docs, communication plan, etc. 

initial setup/DELIVERABLES

The initial setup time to create an impactful transformation for most businesses is 3-6 months and is detailed more below. Your business won't ever be the same (in the BEST of ways)!

Ongoing ops Support

We work off a monthly retainer. Once we transform your operations, you'll want to have someone who knows and is intimate with the system maintaining it. Especially with AI setups, we like to support you long-term since we're the one implementing the system.

schedule your consultation now >

*Please Note: Our pricing for this service is non-negotiable & non-refundable. Prices start at $4200/monthly retainer and may increase based on the scope for your business. We only take serious inquiries from businesses and amazing clients (like you) who are ready to invest in a much-needed, overdue transformation. We love working with people who can comfortably invest in this service. If you can't, please wait. Please also take time to review our refund policy here

let us brief you

THE CHERUBIM OPERATING SYSTEM includes:

SOP CREATION (3-6 MONTHS)

We'll document all processes currently living in the owner's/founder's head. This is all about converting tribal knowledge into delegatable systems. 

01

PROCESS & TOOL AUTOMATION

1212 Studio will audit all your existing tools, how they're being used (or not), and utilize, get rid of, or automate them. 

02

PROJECT TIMELINE MANAGEMENT

We will put a project management plan in place for all active project tracking, including status updates, deadlines, flag alerts, etc., so the owner isn't also the PM.

03

TEAM DELEGATION SYSTEM

We'll create briefing docs, task hand-offs, and escalation paths so team members can execute without constant owner check-ins.

04

CLIENT ONBOARDING/OFFBOARDING SYSTEM

We'll build the onboarding and offboarding process for all of your clients, so every client has a consistent, professional experience minus the manual management of it all.

05

MONTHLY DASHBOARD/metrics REPORT

Weekly/Monthly/Annual business metrics report delivered, so the owner always knows what's happening without being in the weeds. *This does not include financials. Please see our Seraphim tier for this service. 

06

schedule a call with us >

01

SOP CREATION

In our months of research, we learned that the founders and owners in our demographic are almost always the bottlenecks of their own businesses. Everything depends on you. You ARE the operating system of your own business, and we need to fix that. IMMEDIATELY. 

1212 Studio will create standard operating procedures (and documentation) that takes everything out of your head and puts it into workable, sometimes automated, repeatable processes, so you and your team know exactly what to do, who does it, and when. You will get to return to working ON the business, not IN it.

02

PROCESS & TOOL AUTOMATION

Most businesses followed this path when AI came to the forefront: 1) Buy a bunch of AI tools you hope will help fix your processes, 2) Get more overwhelmed, because the tools are more complicated than you thought, so they end up on payroll with no ROI, 3) End up with a swell of tools you don't use and are disjointed, 4) Lose sleep over processes that were already broken, and now you aren't sure what AI has access to or doesn't in your business or network. (No AI Governance). You get up every day hoping nothing goes rogue, and your prior problems remain.

We work off a process-first, not tool-first mentality. We will assess all these tools, get rid of anything not actually helping your business, and use and structure the ones that are. INTO tool empowerment, OUT OF setup paralysis.

03

PROJECT TIMELINE MANAGEMENT

Every project needs to be managed well, every client taken care of, etc. 1212 studio will put project tracking and management in place to manage all projects, including status updates, deadlines, flag alerts, notifications, etc.

The capability of using AI to run projects more efficiently is infinitely greater than it's ever been
, and we want to help you benefit. This fits right in with the rest of the OS too. We'll document it and it becomes part of your SOPs, and we'll automate what tools we can you're already using & love.

04

TEAM DELEGATION SYSTEM

A lot of teams don't know what to do, what they're responsible for, or how it even benefits the business. You want your team to feel efficient, confident to execute, and autonomous. There's a difference between hand-holding and scaffolding, and we want to help you create a culture of safe learning but without dependence. The truth is: if you can't delegate, you can't scale, and team chaos isn't fun.

We will create briefing documents, task hand-offs, and escalation paths, so team members can execute their tasks without constant owner check-ins.

This will also help you hire technically savvy, yet also independent team members.

05

client onboarding & offboarding system

Client experience chaos is something that emerged in our research frequently across market evidence sources and with high emotional intensity found in the language buyers use to describe it. 

We also found that client onboarding chaos is a direct cause of churn. Clients who feel disorganized in the first 30 days are 3x more likely not to renew with you. 

1212 Studio will put a change request tracking process in place for your business and an onboarding/offboarding process that takes care of your clients. 

06

monthly dashboard & metrics report

This is not a financial report, which we offer in our Seraphim tier. Instead, this is a weekly or monthly dashboard and business metrics report, where 1212 Studio wants to actually show you the ROI from what we're helping you implement in your business. This is where (and how) you should see the fruit of all of our labor. 

You have the option of receiving this as an interactive web page (recommended), a Word document, or a PDF. The metrics largely depend on your industry, so we will scope the metrics elements together you want and need to see each month. Could be things like KPI's, revenue, gross margin, new clients, conversion rates, customer acquisition costs, etc. 

we've got results

in the bag

A comprehensive OS

FOR ONCE! And comprehensive doesn't mean hard. It means thorough. Not just an operating system that works but one that works WELL. That can run without you in a scheduled, repeatable, and responsible way. 

FULL business CLARITY

No more "one bottleneck." Everyone will have their role and place in the operating system, and everyone will understand how the business runs & works. Full operational transparency? Check!

business freedom/joy

Your team will know exactly what to do, when, & how. Every recurring process will be documented and have an SOP. You'll get to work on the business, not in it. 

ai positioning

Your business will now be optimally-positioned to move with the times, instead of moving with your energy levels and burnout. Your business will be on the forefront of what's happening in the job market, positioning you for growth & scale.

schedule your consultation now >

imagine if you...

  • Didn't have to wear ALL the hats - CEO, marketer, sales, customer service rep. Imagine what it would feel like to take off some hats. :-)
  • Didn't have to spend 30+ minutes per week per recurring task just deciding how to do it! 
  • Didn't have to recall everything from memory
  • Had a business that felt almost like a crime to run because it is so organized and enjoyable
  • Didn't have to have everything living in your head anymore
  • Could NOT spend 4-8 weeks of intense time ramping up new hires
  • Could gain back 10-20 hours PER WEEK (at a $200 - $500/hr owner rate, that's $2k - $10k per WEEK in reclaimed value)
  • Actually USED the tools your business pays for
  • Didn't have to worry anymore about "setup paralysis" with tools
  • Had a change request tracking system in place, so you stop losing 15-20% of revenue to scope creep
  • Stop losing clients because they feel disorganized and decide not to renew with you
  • Could go on a vacation....for like 2 WHOLE weeks (or more)
schedule a chat > 

A Sample Operating System In Action

“I had been feeling so burnt out with my content and literally one session with Athena changed everything.


I'm baby organic authentic skateboard microdosing waistcoat, vinyl sartorial. Bodega boys street art four dollar toast.

— JEN OLMSTEAD

1212 Studio's org chart & OS

25 "employees". one founder os.

Imagine one operating system with ONE Founder + 25 employees you didn't have to hire who do things for you like clockwork, and are all connected, so they work off of each other. Yep! Just like a real corporate team, but minus the salaries and headaches. THAT is the power of Cherubim and Seraphim OS. This is our org chart, which is highly likely to change along the way, but I want to share a sample of what you can expect us to be able to build for your business and really show how this ultimately works, using AI where beneficial, and not using it where it's not. We'll build your company OS to be specific to YOUR business. 

Map. My Brand Bedrock. My Brand Strategist and Business Coach. Mission, ICA's, Products/Services, Pricing, Competition, IP & Licensing.

Parrot. My Voice Interpreter. Parrot knows & learns my brand voice, writing style, cadence pattern, sentence length ratios, words I prefer using, words I avoid or don't ever use, & works from historical writing samples.

Architect. My HR Department. This is my skills builder responsible for recruiting the right skills for my & my clients' businesses, establishes an interview process, and creates those skills accordingly. 

Upgrade. Prompt Enhancer. Otherwise known as a Business Writer (in non-AI terms). It enhances prompts I give Claude to make them the best they can be, so I get the BEST results for my clients and THEIR business and operating system. 

Analyst. My Business Analyst who documents business requirements when I bring it a workflow. It chooses the format, gathers requirements, & pressure tests those requirements to ensure I'm not missing anything. 

Each "employee" I have is just an AI Skill I've Built in Claude who does things for me & my clients.

Hunt. My Auditor. An AI-based auditing skill that audits ("hunts") my clients' existing tools they're using in their business and builds automations, so software actually gets used. 

Evidence. My Statistician. Otherwise known as a Fact & Stats Checker. Checks accuracy, checks source reputation, citation, dates, etc. 

Rhythm. My Communications Dept. A Humanizer Writer that converts AI-flavored copy to human rhythm & voice. Checks for sentence length variance, removes corporate filler, and re-injects voice cues. *Dependency: Reads Map

Co-Founder. My Co-founder. A Decision Toolkit that helps me make decisions from either a quick (5-minute) or deep (40-minute) decision framework. 

Maven. My Assistant Ops Manager. This is my SOP Designer & Team Delegation System for my clients. Based on a client brief, it will return potential SOP structures, create briefing docs, task hand-offs, and escalation paths for team members.

The Nod. Content Marketing Team. This is my YouTube Video Idea Validator. I will give it a video idea, it will pressure test it against a set of criteria, and return a proposed structure. 

Administration. My Project Manager. It creates an admin dashboard that tracks projects with clients, status, any blockers, and what's next. 

Distributor. My Content Repurposer. It takes a transcript & creates multiple outputs, such as short posts, long posts, carousel's (for YouTube), and comment bait (question hooks). *Dependencies: Calls Rhythm & Parrot

Maker. My Visual & Graphics Designer. It takes posts or briefs and creates visual storyboards, infographics, & hooks.

Slides. My Slide Builder. Can create quality decks independently or integrate with other solutions. Give it a brief (deck type & purpose), it reads Parrot for voice & copy, True North for visual identity, and creates rules for slide creation. 

Window Display. Landing Page Builder & Web Designer. I can give it an offer and it creates a landing page with a Hero headline, social proof, problem-agitation, offer breakdown, FAQ's, and CTA's. *Dependencies: Calls Maven & Parrot.

True North. Brand Management. Visual Identity Manager & Rules. Hex codes, logos, type fonts, naming conventions, etc.

Counsel. My AI-based Attorney. This is my contract reviewer that reads & analyzes contracts & gives a go, no-go according to pre-established rules. It reduces attorney time by summarizing callouts, it doesn't replace them. 

Tempo. My Administrative Assistant. Runs skills automatically as well as scheduled tasks for skills and delivers them wherever I request them be delivered. (Example: Client morning summary or email brief)

Link. My personal assistant. Integration builder that builds integrations that allow Claude to connect to and perform tasks in other systems & tools, such as YouTube Studio, Stripe, Notion, Gmail, Google Drive, etc. 

Embark/Disembark. Onboarding & Offboarding Team. Builds an onboarding and offboarding process for both my business & my clients' businesses, so every new client has a consistent, professional experience.

Ombuds. P&L Team. Builds a full, 12-month P&L statement with revenue by stream broken out, gross margin per stream calculated, and a monthly trending view. *Seraphim tier only

Treasury. Secretary of the Treasury. Collects 12 months of revenue & expense data from Stripe, PayPal, bank, contractor invoices, etc., categorizes all revenue & expenses by stream, performs in-depth analysis of profit per stream, conducts expense audits with specific cuts recommended, and performs a risk assessment concentrated on revenue. 

Consultant. Financial Consultant. Provides 3-5 specific recommendations monthly, and summarizes findings. *Dependency: Calls Treasury and delivers on a monthly scheduled task. **Seraphim tier only for clients

Commerce. Financial Analyst. A weekly/monthly business metrics report, so founders and CEO's always know what's happening without being in the weeds. *Seraphim tier only

GET IN TOUCH WITH US TO GET STARTED >